World Food Programme Internship – Information Management, Global Logistics Cluster, Rome, Italy (100061)

The World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. We are currently seeking to recruit a Information Management Intern to work in our Global Logistics Cluster. The position will be based at our Headquarters in Rome, Italy. The internship will be for a period of six months beginning in January 2019.

Background:

WFP as the lead agency of the Logistics Cluster maintains a Global Logistics Cluster (GLC) based in the Supply Chain Division of WFP HQ in Rome. It is comprised of a diverse, multi-skilled group of logisticians and is mandated by the Inter-Agency Standing Committee (IASC) to complement and co-ordinate the logistics capabilities of co-operating humanitarian agencies during large-scale complex emergencies and natural disasters.

Objective:

Implement the Global Logistics Cluster Work-plan, specifically sharing of operational logistics information, reporting & accountability. Additionally, to ensure that Logistics Cluster operations at field level meet the expectations of partners and donors for logistics support through coordination, information management, and common services.

Reporting Line:

The Information Management Intern reports to the Head of Information Management.

Responsibilities:

Assist in the collection and analysis and dissemination of logistics information received from field operations, in close coordination with Information Management personnel in the GLC;

Assist with the preparation of documents and IM products and provide research and editing;

Assist in maintaining internal and external information sharing mechanisms and systems; documentation formats, assessment formats, central file store, operations archive, reporting systems;

Ensure that accurate, consistent information concerning all Global Logistics Cluster operations is entered into current standardized templates and posted on the Logistics Cluster website;

Assist with presentation material and briefing packs preparation;

Assist with GLCSC events and conferences planning and preparation including admin/logistics support;

Take and keep notes and meeting minutes as needed;

Support the team on other communications initiatives (including social media);

Field support:

Assist with the preparation of Concept of Operations, Standard Operating Procedures (SOPs), Special Operations Narrative & Budgets, and CERF/Flash Appeal inputs, ensuring they are regularly revised/updated as required.

Edit documents and provide constructive feed-back to Logistics Cluster field personnel who produce Logistics Cluster products/reports.

 

Perform other duties as required.

 

Qualifications:

Education: Enrolled (or graduated in the last six months) in a University Graduate or Post-Graduate programme in Economics, Social Sciences, Communications, Languages, Logistics or other fields related to Information Management with a minimum of two years completed undergraduate studies.  Candidates must have attended university courses in the past 12 months.

Work experience: Previous work or internships in development or communications-related fields are desirable. NGO experience is a plus.

Languages: Fluency in spoken and written English is required. French is a distinct advantage.

Key skills: Excellent written and verbal communications skills; good research and analytical skills; ability to meet deadlines and work under pressure as part of a team; good communication skills; excellent written and analytical skills. Experience in using Social Media in a professional context.

Technical skills: Proficient in MS Office package, particularly in Microsoft Excel and PowerPoint. Demonstrated ability in data acquisition and knowledge of Access or other database tools is a great advantage. Experience with HTML is also a plus. Demonstrated ability in acquiring, wrangling, structuring, manipulating and visualizing unstructured and structured data with BI platforms like Power BI or Tableau is a distinct advantage.

 

 

Terms and Conditions:

 

Interns receive a monthly stipend from WFP up to the maximum amount of US$1000 per month depending on the duty station of assignment.

WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.

WFP will reimburse travel ticket for candidates who are nationals of developing countries and are pursuing their studies in their home country.

WFP will recognize candidates’ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education.

Candidates who bear any of the following relations to WFP staff members are not eligible to apply: sons, daughters, brothers or sisters.

Closing date:   20 October 2018

VA reference no:  100061

Female applicants and qualified applicants from developing countries are especially encouraged to apply.  WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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