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Chatham House Africa Programme Administrator

The Africa Programme at Chatham House has established itself as a world-leading independent centre for meaningful and practical policy research and debate on the politics and international relations of sub-Saharan Africa. By working with the best international researchers on African politics, Chatham House offers reliable and independent research that improves the quality of information disseminated globally.
Chatham House is consistently ranked as one of the world’s leading policy institutes. Based in London, with a full-time staff of over 160, we provide rigorous and independent analysis on how to build a sustainably secure, prosperous and just world. Chatham House is an equal opportunity employer and we value diversity at our organization. We do not discriminate on the basis of race, religion, ethnicity, national origin, gender, sexual orientation, age, marital status, or disability status

 

 

Purpose of job

You will be responsible for providing administrative support to the Africa Programme’s core activities. You will work closely with the Programme’s senior management and research teams to provide assistance in the administration of events, research projects, communication with key stakeholders, production of publications and financial administration.

Reporting line

Working under and responsible to the senior programme manager.

Contract type

Full time. One-year fixed-term contract.

Salary

£26,500

Required skills and experiences

  • Strong administrative and organizational skills, and highly efficient.
  • Strong ability to improve and effectively implement ideas. You will be a self-starter with lots of initiative.
  • Strong numeracy skills and experience of using Microsoft Office.
  • Strong interpersonal and relationship management skills. You will be comfortable interacting with diverse groups and across different cultures.
  • Ability to work as part of a team as well as independently. You will be a self-starter with lots of initiative, and be responsive in supporting and working well with others.
  • Experience in organizing events and managing diaries.
  • Excellent attention to detail. You will take pride in delivering work to a high standard, regardless of the nature of the task.
  • Demonstrable interest in African affairs.

Principal responsibilities

  • Act as first point of contact for external and institutional enquiries to the Africa Programme, support management and monitoring of key relationships, especially with funders, under the guidance of the senior programme manager.
  • Organization of events, conferences and roundtables: booking rooms, assisting in the organization of travel, accommodation and other logistics for speakers; sending out invitations, ensuring that meetings run smoothly on the day; and liaising with partner institutes on logistics for joint activities.
  • Financial administration: raising invoices, processing invoices for payment and expense claims for the programme.
  • Maintaining filing of invoices and receipts, correspondence and project-related documents.
  • Maintaining programme files and records (digital and hard copy).
  • Support in developing and maintaining the programme database in accordance with GDPR.
  • Office management including ensuring orderly filing, storage, monitoring and ordering of supplies.
  • Occasional administrative support for research projects.
  • Occasional administrative support to programme staff, including team schedules coordination and meeting arrangements.
  • Administrative support to Africa Programme associate fellows where necessary and in consultation with the senior programme manager.
  • Monitoring and ensuring Africa Programme web pages are kept up to date.
  • Contributing to initiatives to improve efficiency and effectiveness of the programme as a whole.
  • Attending in-house and outside functions as necessary.
  • Helping in the coordination of administrative functions with other programmes and departments including publicity and publications production.

To apply

Please email your CV and cover letter to HR@chathamhouse.org.

 

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